Conflict Minerals Platform

FAQ

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FAQ

General Questions

How do I find out whether or not my company is obliged to engage in Conflict Minerals Reporting?

From a legal perspective, only companies which are publicly traded in the USA under the supervision of the Securities and Exchange Commission must comply with the rules of Section 1502 of the Dodd-Frank Act. However, these companies will need to examine their whole supply chain in order to trace back the origin of minerals. In this way, the reporting requirements will be passed down the supply chain and will affect suppliers all around the world.

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How do I find out whether or not my company's products contain conflict minerals?

Under the CFSI approach to conflict minerals reporting, minerals are traced back to the smelter where they have been processed, with the smelters being independently audited for their conflict-status. This means that you need to find out from which smelters your company and your company's suppliers are sourcing the minerals in question. To learn more about the CFSI reporting framework, go to www.conflictfreesourcing.org.

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What languages does iPMCP support?

The current version of iPCMP fully supports English, Mandarin Chinese, Japanese, German and Portuguese. For the conflict minerals report form fields, all languages that are available within the Conflict Minerals Reporting Template (CMRT) can be displayed in iPCMP.

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My company only supplies companies in Europe/Asia/South America, does this mean I am not affected by the Conflict Minerals Reporting requirements?

U.S. based companies with a filing obligation to the SEC are required to report conflict minerals usage and origin for their entire company, so entities outside of the U.S. are in scope for conflict mineral reporting.

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I am not a U.S. based company, so why do I need to provide any data to you?

While your company may not have an obligation to report information to the U.S. SEC, as a supplier to our company (based in the US) your information is critical to our ability to report to both our customers and, if required, to the U.S. SEC.

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What is the benefit of using the iPCMP system instead of the CSFI Conflict Minerals Reporting Template (CMRT)?

The iPCMP system allows for cascade and roll-up of the CFSI data from your supply chain instead of managing individual spreadsheets to and from your suppliers.  This allows the process to be transparent and traceable.

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What is the functionality of roll-up of reports?

Rolling up reports allows you to aggregate different supplier reports. To do this one or more Conflict Minerals reports which are created either by you or sent by your supplier are required. These reports may be visible in iPCMP database (which report is accepted by you on iPCMP system) or in CFSI/CMRT format or stored in your Online Storage.

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How to change the password after login?

When logged in to iPCMP, go to Management -> Account. Under "Change your Password", enter your current password. Then enter your new password and re-enter it to confirm. Then click on "Change password" to have the password changed for your account.

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Which type of license would be most appropriate for our company?

  • Basic License is for 2-users and allows you to roll-up reports and receive requests from customers but you are not able to send requests to your suppliers.        
  • Premium License is for 5-users allowing you to send requests to your suppliers, receive reports, roll-up reports, have access to online storage etc. enabling you to effectively manage your conflict minerals reporting requirements.
  • Premium Plus License is for 5 users send requests to an unlimited number of suppliers, receive reports, roll-up reports, have access to online storage etc. enabling you to effectively manage your conflict minerals reporting requirements.  It is also possible to tether mulitple accounts.
  • Enterprise License can support more than 5 users depending on requirements, is fully integratible and can be hosted on a private server.

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How can we get training on iPCMP?

We conduct webinars and workshops to enable the users to use our tool more effectively, click here to find out when our next session is. Whenever you log in to your account, you can click on the "?" on the top right hand corner of the iPCMP page to access the Help section. Here you can download the latest iPCMP User Guide which gives you an overview of the iPCMP functions. You can also access the iPCMP eLearning Module which walks you through the various functions of the tool with accompanying screenshots.

For a more hands on training there are two other options, first for Premium and Premium Plus License holders, the iPCMP Interactive Guided Tour, which for a minimal fee of $95 to help speed up your reporting process.  Or you can contact a consultant directly for a one one one training session.

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Our 30-day trial expired and we do want to use the iPCMP as our solution. Will we be able to renew now without losing anything we had done during the trial, or is it just lost at this point?

You are able to subscribe for a license at any time through the admin id. The data/reports that are currently saved on the system will be retained and will be accessible immediately.

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Can we upgrade from BASIC to PREMIUM; PREMIUM to PREMIUM PLUS etc.?

Surely, you can subscribe for the required licensing as available through the admin id. The data/reports that are currently saved on the system will be retained even after the subscription.

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Is there a licensing agreement that is agreed upon by companies when they purchase an iPCMP license?

Yes, when you login to the iPCMP using your unique login information for the first time, you are prompted to read the iPCMP usage terms and conditions and to agree to them.

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I am a supplier at the start of the supply chain with no suppliers to my company, is it necessary to get registered to iPCMP?

Your information will be very valuable for lots of our iPCMP users as you probably have very good knowledge about the origin of your raw materials. Since you are at the start of the supply chain you should choose for the BASIC license, which is available for FREE, to enable you to handle incoming customer requests.

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Is there any specialized IT setup that has to be done to use the iPCMP tool?

iPCMP is a web based portal. So you just need to have internet access and a web browser installed on your system.

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Registration

When signing up for an iPCMP company account, I am prompted to fill in a form field called "Additional Identifier". What does this mean?

This form field asks you to provide proof of your organization's identity. Any company that signs up for iPCMP is individually validated by iPoint to ensure high data quality and avoid double registrations. There are three options for you to provide this mandatory proof of identity:

  1. DUNS number (this is the preferred way of identity verification with iPCMP): A widely used unique numeric identifier. For more information, visit the website of the DUNS service provider.
  2. Value Added Tax Number (VAT): In the European Union, the VAT is a general, broadly based consumption tax, assessed on the value added to goods or services.Tips: If you are not sure about your VAT number, contact your administrative department for more information. Typical formats are: DE012345678, FRXY012345678, GB012345678012, etc.
  3. Business Registration Number: This code is usually provided by the Chamber of Commerce of your country. The registration number, the registration authority and the registration date are usually provided in the same document. Contact your administrative department for more information.

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My company is already registered on iPCMP. How can I get a user account?

Your company has an iPCMP administrator who is responsible giving you an account. If you know the contact details of an administrator, you may contact them directly. Otherwise, go to the iPMCP login page and request an account. The iPCMP support team will then refer your request to your company administrator.

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How can I add my suppliers to iPCMP?

The more of your suppliers sign up for iPCMP, the more streamlined will be your reporting processes. That is why OEMs and first-tier suppliers are interested in inviting their suppliers to sign up for the application. iPCMP provides a semi-automated process for doing so. Simply import a list of your suppliers into your account (click here to download a xlsx-template), and send out an invitation by email.

Even if a supplier chooses not to join iPCMP, you can easily import their Excel-based CFSI-compliant reports into the application to use them in your roll-ups.

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Smelter Management

I do not source directly from smelters. Do I still have to manually add each smelter to my report?

No. When you roll-up the reports that you have received from your suppliers, the smelters that they have named will automatically appear in your report.

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How are smelters flagged that are not on either the CFS list or listed in the Conflict Minerals Reporting Template (CMRT)?

Those smelter entries have been created by iPCMP users. Their identity has not been verified. These smelters are assigned the state „unknown“. When used in roll-ups, they are flagged with a yellow traffic light icon. 

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What states can a smelter have?

  1. Listed on the CFS list: Smelter has been validated by iPCMP as being listed on the CFSI “conflict-free smelter list” (CFS list).
  2. Listed on the EICC-GeSi list: Smelter has been validated by iPCMP as being listed in the EICC-GeSi list as “Known Smelter” (i.e. it has been established that this company is indeed a smelter operation, although the conflict-status is unknown)
  3. Unknown: Smelter validation by iPCMP has not yet been completed. The identity of the smelter is not verified (i.e. it cannot be ruled out that this company is in fact not really a smelter). 

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Is the smelter list common to all iPCMP users, or unique to each user?

There is a master smelter list, which is common to all users. When a user creates a new smelter entry, it is added to the master list so that other users can benefit from the information.

The master list is accessible in the „management“ menu within iPMCP.

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What is the relation between smelter names in iPCMP and smelter names on the CFSI website?

iPCMP implements a one-way sync with the CFSI website. The iPCMP master smelter list is continuously updated with the current information on www.conflictfreesourcing.org.

In addition, the iPCMP master smelter list contains user-created smelters that have not yet been registered by CFSI. When CFSI eventually validates these smelters and adds them to their system, iPCMP will automatically map the information and update the smelter status in its master smelter list.

This approach combines the reliability of the CFSI data with the flexibility to manage smelters that are not yet registered.

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Other Issues

What ways are there to import data into iPCMP?

The current version of iPCMP supports import of Excel files that are formatted according to the CFSI standard. This is the most commonly used conflict minerals reporting framework. iPCMP also supports the import of XML files according to the IPC1755 data exchange standard.

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How can I get data out of iPCMP?

Each window in iPCMP has an „Export to Excel“ button so that you export the currently viewed data. This also applies to each individual report in the system, no matter how it entered the system and what information it contains.

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How many tiers in the supply chain does iPCMP support?

There is no limit.

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How does iPCMP protect the confidentiality of my data?

Protection of intellectual property and data security are a top priority for most iPCMP users. That is why the software is configured from the ground up to ensure that you are always in control of what data is shared, and with whom.

The name of each company that is subscribed to iPCMP is visible to all members. This is necessary to allow members to address requests to other companies. This is the only piece of company-related information that is public within the software.

iPCMP does not disclose any information about business relationships between member companies. Each company can view only those requests that they have sent to their direct customers, or those that they have received from their direct supplier. The identity of the rest of the supply chain is hidden.

Roll-ups do not contain information about the identity of your suppliers, unless such information has been manually entered into a comment field of a report. Reports and roll-ups can not be shared automatically. Every time before a roll-up is sent out, the sender is forced to review its content. The identity of contributors to a roll-up is hidden.

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How can I filter my data (such as requests or reports) in iPCMP?

iPCMP contains powerful search, sort and filtering tools to help you locate the information that you are looking for. Within the application, each table or list comes with a search mask with various options. For example, supplier requests can be searched, sorted or filtered, by due date, by request state, by request date, by declaration scope, and, of course, by supplier name.

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